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10 Tips for Effective Proofreading

Proofreading may not be terribly fun, but it's one of the most important parts of writing.

Have you ever read a web page or a document that had typos, grammatical errors, and punctuation mistakes? This reflects badly on you and your business, and you could easily lose a customer over a simple spelling mistake!

Here are some tips for quick and effective proofreading:

1. Wait several hours before proofreading. Otherwise you might be thinking about what you just wrote, rather than watching for typos and punctuation errors.

2. Eliminate distractions. This is very detailed work so you need to be focused.

3. Print out a copy of your work, rather than reading it on a computer screen. To make it even easier, print a double-spaced draft copy.

4. Read the document aloud. This helps to highlight punctuation errors and missing words.

5. Use a piece of colored paper as a guide. This will help to keep your eyes on the line you're working on. If you don't have any colored paper, use a ruler.

6. Read backwards for spelling mistakes. Yes, that's right! You'll find spelling errors much easier if you're going from right to left. Otherwise you might unconsciously start reading, and not "proof" reading.

7. Use a different colored pen such as green or red to make your correction marks. These colors are much easier to see than black or blue.

8. Carefully check numbers and totals. Refigure all calculations and look for misplaced commas and decimal points.

9. If you have a lengthy document to proofread, rest your eyes every 10 to 15 minutes.

10. When you're absolutely sure there are no mistakes, have a partner check your work. Sometimes all it takes is a second pair of eyes.

Jean Hanson is a Certified Professional Virtual Assistant. Discover how partnering with a virtual assistant will give you more time to do the things you love to do! Visit her at http://www.vaofficesolution.com. Jean is also the author of the eBook, Virtualize Your Business - http://www.virtualizeyourbiz.com

In The News:

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Thu, 24 May 2018 02:42:00 +0100
Two people have died and 18 have been injured after a train hit a truck stopped on the tracks near the northern Italian city of Turin, officials have said.

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Thu, 24 May 2018 04:10:00 +0100
More than 80 members of the Mexican Mafia have been charged with taking part in a conspiracy to run drugs and carry out violent assaults ordered from prison.

Trump banned from blocking Twitter users
Thu, 24 May 2018 02:02:00 +0100
Donald Trump has been banned from blocking Twitter users who disagree with his political views from his official account.

Deutsche Bank to cut more than 7,000 jobs
Thu, 24 May 2018 06:41:00 +0100
Struggling Deutsche Bank says it is to cut more than 7,000 jobs, in a move that will see staff numbers in London scaled back.

Hawaiians watch lava eat their street
Wed, 23 May 2018 20:54:00 +0100
Hawaii's national guard is now tightly controlling access to Leilani Estates. 



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