Maintain your old Siemens Hipath system

15 Ways to Manage Your E-Mail More Effectively

? Are you tired of searching for e-mail messages you know are somewhere?
? Is your electronic "In Box" full of outdated messages?
? Do you frequently get ultimatums from your IS department to "clean up your act?"

Love it or hate it ? or both! ? e-mail is increasingly the primary method for communicating in today's digital world ? at work and at home. Research shows that introducing e-mail into a company increases printing by 40%.

In seminars, I often ask attendees, "How many of you print out your e-mail?" The vast majority raise their hand ? timidly! But let's face it, sometimes paper is highly practical. Complex proposals, for example, often require discussions where you need a printed copy that result in physical notes, making the electronic e-mail less valuable than the printed out version.

On the other hand, printing out everything is not likely a good solution. The key to managing e-mail is determining when to keep hard copy and when to keep electronic copy, keeping in mind that sometimes both may be practical. In the case described above, for example, the printed version has value for discussion, and the electronic version has value for creating new versions after the discussion. In either event, the principles of The Paper Tiger methodology will improve communication and increase productivity.

6 Tips for Sending E-mail Your Recipients Will Love:

1. Use the Subject line to clearly describe the topic of your e-mail. This is helpful for the recipient, and for you if you want to find a message you've sent.

2. Include only one subject per e-mail message. This method will greatly simplify e-mail filing and retrieval.

3. For a lengthy or complicated e-mail, create the e-mail in your word processing program and then copy to your e-mail. If you have an e-mail glitch during the sending process, you can easily retrieve your message!

4. When replying to any e-mail, attach enough of the old message for the recipient to remember the content of the original e-mail, but delete unnecessary information or duplication.

5. Avoid sending e-mail attachments whenever possible. Receivers are becoming more reluctant to open attachments due to the increasing prevalence of viruses that can come through attachments. In some instances, you may send an attachment, and include the attachment in the body of the e-mail, with the explanation that the attachment will have better formatting, but the recipient could get the gist of the message without opening the attachment.

6. Consider using your contact management software (such as ACT!) to send all of your outgoing e-mail. With many programs, you can attach your outgoing e-mail messages to the recipients, and other related contacts, and they will automatically appear in the Out Box of your e-mail program.

9 Tips for Managing Your Incoming E-mail:

1. To avoid an overflowing e-mail In Box, create folders. For example, you might have folders for each of your direct reports, for each project, for a committee which you chair, and for subjects of particular interest. (For example, I have a folder "statistics" since I frequently need that info for the media.)

2. Whenever you open your incoming e-mail, apply The FAT System? (File-Act-Toss) to each e-mail.

3. If you aren't sure you need it, toss it! Unlike a paper wastebasket, you can always retrieve e-mail from electronic trash by using the "Find Message" feature available in most e-mail programs. (If the company empties the trash without your knowledge, create a folder called "My Trash.")

4. Apply the "2-Do Rule" whenever possible. If you can reply in 2 minutes, then do it right away. It will take longer to file it and retrieve it again than to "just do it!"

5. For e-mail that takes more time to reply, either leave them in Inbox or file in an appropriate folder such as "Action"or "Reply."

6. If you use Paper Tiger Permanent Action Files for managing your paper (Call, Discuss, On-Line, etc.), you can use it to file the paper copy of e-mail that requires your action, such as "Discuss with John."

7. For e-mail you want to keep in electronic format, drag to the appropriate folder as described in Tip #1.

8. If you need or want a paper copy of an e-mail for future reference, print it out and file it in your paper management system, i.e. Paper Tiger, so you can find it again in 5 seconds or less!

9. After you have finished with an e-mail folder (such as a specific project), you can store it on a floppy or ZIP disk in case you need it later.

Do you have some "tricks of the trade" I didn't describe, or have questions about the ones I suggested, feel free to e-mail me - I love to hear from you.

© Barbara Hemphill is the author of Kiplinger's Taming the Paper Tiger at Work and Taming the Paper Tiger at Home and co-author of Love It or Lose It: Living Clutter-Free Forever. The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do this by organizing space, information, and time. We can be reached at 800-427-0237 or at www.ProductiveEnvironment.com

In The News:

Polls open for Thailand's first election since military coup
Sun, 24 Mar 2019 01:04:00 +0000
Voting is under way in Thailand's first election since its military ousted an elected government in a 2014 coup.

No aid, no government - just a rusty boat to flee Cyclone Idai carnage
Sat, 23 Mar 2019 19:25:00 +0000
We spotted a rusty-looking fishing boat fighting against the tide near the port city of Beira.

RAF to take 20 tonnes of supplies to cyclone survivors
Sun, 24 Mar 2019 01:45:00 +0000
An RAF aircraft is to deliver 20 tonnes of UK aid supplies to countries devastated by Cyclone Idai.

Airlifted cruise ship passengers talk of 'scary' ordeal
Sat, 23 Mar 2019 14:36:00 +0000
More than 1,000 passengers are being airlifted one-by-one to safety from a cruise ship after its engines failed in stormy conditions.

Lagoon's 'incredible refuge' may hold secret to coral survival
Sat, 23 Mar 2019 22:31:00 +0000
The secret to coral survival in a warming world could lie in Aldabra's vast inland 'sea'.



tikatoshop.it

Erfahrungen mit Pallhuber Wein
Agen Bola SBOBET Terpercaya

Travel in comfort and at your leisure with CT Airlink Limousine & Car Service for top quality private transportation and exceptional customer service. We operate Sedans, SUVs & Vans for CT Car Services to covering all Connecticut airports including Car Service from CT to Newark Airport , Mohegan Casino Uncasville CT, Foxwoods Casino Mashantucket CT, Manhattan Cruise Terminal NYC, Brooklyn Cruise Terminal NYC and Bayonne Cruise Terminal NJ. CT Airlink hire licensed and friendly chauffeurs who have in-depth knowledge of the Areas.

Is the IronPort Whitelist Actually An Extortion Tactic?

It appears that Mr. Gates' prophetic prediction that charging marketers... Read More

Email Advertising - How Ad Tracking Helped Create a Killer Ad

I recently undertook an email advertising promotion, using a number... Read More

Dirty Secrets Of Co-Registration Email Lists

Years ago, I listened to Internet marketing "gurus" share that... Read More

Personal vs Professional Life Email - Dont Squander Your First Internet Impression

My first email address was with compuserve.com back when you... Read More

Why Are People Cheesed Off With the Internet?

Having been connected to the "net" now for about eight... Read More

Three Steps To Building A 50K Email List In Less Than 90 Days

One major asset that every internet or affiliate marketer needs... Read More

Benchmark Study of Email Database Services

-- Email Appending and ECOA Match Rates Revealed --NEWTON, MA,... Read More

Increasing Email Deliverability

Most email marketers know that it is important spam-check email... Read More

Lumpy Mail Gets Your Message Through

When it comes to your gravy, lumps are bad. When... Read More

7 Wise Ways to Collect Email Addresses and Build Your Mailing List

=> Wise Way #1 - OFFER A FREEBIEYou have to... Read More

How to Choose the Autoresponder Right for Your Business?

Let's give a definition to autoresponder first. So, what is... Read More

How?s Your E-mail Etiquette

In a fast moving global economy, e-mail offers you the... Read More

Online Marketing Through Newsletters

So you want to start publishing an online newsletter? Why?... Read More

Can You Win The Battle By Using A Toothpick?

Every business needs a low cost way to reach targeted... Read More

How to Do an E-mail Interview in 9 Easy Steps

Need a fresh idea for your e-zine content? Do an... Read More

Creating Effective Opt-in E-Mail Campaigns

It's been said before, but important to re-emphasize, e-mail is... Read More

You Must Build A Customer List

If you run (or plan to run) an online business,... Read More

Autoresponders - Simple Tweaks That will Improve Your Return Rate

Autoresponders are, without a shadow of a doubt, one of... Read More

Seven Ways to Dramatically Increase Your Email Marketing Profitability

1. The Power of SevenWhen choosing a price point for... Read More

The List Is The Thing

Many companies begin their online sales ventures with the wrong... Read More

Using Mirror Pages Effectively

Thought I would share with you a very effective technique... Read More

Autoresponder Services Improve Your Profits

Perhaps you, like me, have web hosting that includes, free... Read More

Power at your Fingertips

It is just amazing. Power right at your fingertips. It... Read More

Attract New Subscribers With Magnetic Ads

One of the most effective methods of advertising your e-zine... Read More

Email Aesthetics- APPEARANCE is Everything!

Email AestheticsIt`s an old, old saying, but it`s true: you... Read More